Pathfinder Central Cataloging Manual
This webpage is under construction
This information that will help the cataloger produce uniform MARC (machine readable cataloging) records for the Pathfinder Central catalog. Our Integrated Library System, Koha, uses AACR2 (Anglo-American cataloging rules, 2nd ed.) protocols. As you are cataloging, a question mark (?) precedes each field. If you click on this (?) it will take you to a full explanation of the field, including those fields that require indicators.
Resource Description and Access (RDA) cataloging was fully implemented and adopted by the Library of Congress as of March 2013. Many records that you import will reflect RDA cataloging. RDA records will have words “spelled out” that are normally abbreviated in AACR2. In addition, the publishing information will show in the 264 field, leaving our 260 field empty. RDA adds three new fields in the 300’s, the 336, 337, 338. Previously it was necessary to edit RDA records to make them AACR2 compatible. However, as of July 1, 2013 our local KOHA administrator modified the framework so that we can now accept imported RDA records and the information will be stored.
Table of Contents (Click on the chapter description to open)
Chapter 1 Pathfinder Central Cataloging Policies
Chapter 2 000 Fields
Chapter 3 200 Fields/GMD list
Chapter 4 300 Fields
Chapter 5 400 Fields
Online Resources for Series
Chapter 6 500, 600, & 700 Fields
Chapter 7 800 & 900 Fields
Chapter 8 Cataloging a book – AACR2
Cataloging a book – RDA
Chapter 9 Cataloging a large print book
Chapter 10 Cataloging a DVD
Chapter 11 Cataloging a Blu-Ray
Chapter 12 Cataloging a Combo Pack
Chapter 13 Cataloging a Music CD
Chapter 14 Cataloging an Audio Cassette
Chapter 15 Cataloging a CD audiobook
Chapter 16 Cataloging a Book+Audio Combo
Chapter 17 Cataloging an MP3 CD
Chapter 18 Cataloging a Playaway (audio)
Chapter 19 Cataloging a Playaway (video)
Chapter 20 Cataloging a Television series – Complete
Cataloging a Television series – Broken Apart
Chapter 21 Cataloging a Video game
Chapter 22 Cataloging Terminology
Materials Processing Guidelines
Central Kansas Library System (CKLS) offers a variety of services to insure materials are processed for maximum accessibility for library patrons. In an effort to expand services to assist more libraries in meeting the goal of making a difference in the community, we have identified some services traditionally offered that are no longer cost effective.
Effective 06/01/2016 CKLS will process books in the following ways:
Paperback books, new or used, with a spine less than 7 mm will not be covered with laminate. We will be happy to catalog, attach a spine label, spine label protector and library barcode protector. This includes Scholastic thin paperbacks.
Paperback books in the following condition will be cataloged, have a spine label, spine label protector and library barcode protector attached. The paperback will not be laminated.
Hardcover books in the following condition will be cataloged, have spine label, spine label protector and library barcode protector. The jackets will not be covered with Mylar.
Books donated by CKLS to libraries will have new spine labels and barcodes attached. In some cases the outer jacket will be removed if the book has a printed cover in better condition.
If your library would like to cover the items, CKLS offers laminate and Mylar book jackets in a variety of sizes at a reduced rate. Scroll to the bottom for a complete list of supplies available for purchase. There are many excellent videos on how to cover books on the Internet.
IT Tips & Tricks, presented by Maribeth Shafer, CKLS, Melanie Hedgespeth, Salina PL, and Dustin Key, Hays PL
Resources for Senior High School Librarians
Executive Committee Nomination Forms
Recollections Kansas Marketing Tools
CKLS Handbook for School Libraries
Central Kansas Library System Handbook for School Libraries
Goals of the Central Kansas Library System for 2013-2016
Provide digital content with training and marketing for librarians and library patrons
Help member libraries improve the physical space of the library
Encourage and support effective programming for each library community
Improve CKLS service
Program of Services of the Central Kansas Library System
The services of the Central Kansas Library System fall into two groups—direct services to rural residents and disabled persons, and services to local public and school libraries and librarians.
Talking Books for the Blind and Physically Handicapped. CKLS provides significant funding for a Talking Books Outreach Service Center. The Outreach Service Center operates under the Kansas Regional Talking Book Library located in Emporia which is a division of the State Library of Kansas. The CKLS Talking Books Outreach Consultant promotes Talking Books to those with a visual impairment or those who cannot handle printed materials because of a physical disability. The Outreach Service Center loans large print books to visually impaired individuals and to system libraries. The Center also loans activity resources to organizations for programming. The low vision center lends adaptive equipment to individuals with visual impairments to try out before purchasing.
Books-by-Mail. Anyone who lives in the rural area of a taxing county may borrow books through Books-by-Mail. CKLS pays the postage both ways. CKLS publishes a catalog once a year to make it easier for patrons to order materials.
Community Book Deposits. CKLS calls these book deposits Outlets. Rotating Books are placed in communities that are too small to support a legally established library. Outlets bring library services closer to rural residents and provide a service point for other CKLS services.
Phone-from-Home Service. Rural residents, or those living in towns without a library, call CKLS and request any book or other media they can identify. CKLS mails requested materials directly to the patron, and pays the postage both ways.
SERVICES TO LIBRARIES
General Consulting. Consultants travel to member libraries regularly to visit with the librarians and/or trustees to answer questions and help with local planning, weeding, library evaluations, and other help as requested.
Automation Consulting. When librarians need help with their computer they may call CKLS’s Automation Specialist. We answer the problem over the telephone or in person, when needed.
Pathfinder Interlibrary Loan (PILL)
Through the consortia online catalog system Pathfinder Central, member libraries easily share their materials among 40 CKLS libraries, with over 650,000 items. For items not available on PILL, items can be requested through statewide Interlibrary Loan.
The system will pay for all but $150 of the courier fee (3 day per week), $300 (for 5 day libraries) for system public libraries who consistently lend and borrow materials on PILL or state wide interlibrary loan (KICnet). School libraries can arrange with the local public library to be an indirect courier.
Youth Services. CKLS maintains an extensive collection of programming materials to lend to system libraries. Children’s librarians rely on CKLS Services for Children and Youth for the resources they need for Summer Library Programs and Story Time programs. CKLS also maintains a collection of preview books librarians can review before purchasing books for their collections.
Continuing Education. CKLS provides ongoing continuing education grants to school librarians and paras. More information is at http://cklscompetitivegrants.blogspot.com/
Public Information. CKLS uses its bi-monthly newsletter, The POST, to inform librarians and trustees of current library issues. CKLS does printing jobs, binding, and laminating for member libraries for a nominal fee.
Reference. Librarians and patrons call CKLS Reference Services when they need help finding answers. The reference consultant also provides leadership and guidance in improving local library reference service.
Interlibrary Loan. System interlibrary loan services facilitate the borrowing and lending of library materials from one Kansas library to another in response to a specific patron request. CKLS will also request materials from libraries in other states. School libraries can apply to be indirect couriers where ILL materials ordered would be delivered to and picked up from the public library.
**Rotating Collections. Librarians select from the Rotating Collection to supplement their local library collection. The driver visits each library six times a year. Materials from the Rotating Collection are transferred or checked out to the local library using Pathfinder Central, making it possible to locate each item in the collection. **Currently not available to school libraries.
Technical Services. Librarians from CKLS who order their materials through Technical Services receive their books and other materials in about two weeks from CKLS. Technical Services includes the ordering, cataloging, and processing of library materials and providing catalog cards or electronic bibliographic records. CKLS also enters library holdings onto the Kansas Library Catalog (KLC) or onto the regional catalog, Pathfinder Central. Materials are ready to place on the shelf when the library receives them. Librarians may purchase selected book processing supplies through Technical Services. [An additional service is free cleaning and repairing of CDs and DVDs, including Blu-ray.]
In 2016 CKLS will offer $30,000 of competitive grants for equipment to all libraries in CKLS. Applications for competitive grants are accepted in October 2015 from any CKLS library. A grant committee composed of member librarians, trustees, executive board and CKLS staff will select winning grants in October 2014. The money is distributed in December 2015. An evaluation / report on expenditure is due the following December 2016.
Librarians can apply for as many grants as wanted each year. A successful grant will make successive grants in the same year less competitive.
Libraries must match CKLS’ competitive grant. Matching funds can come from local tax money, their CKLS system grant or money raised for that purpose. Grant matches are the percentage (shown below) of the total amount requested. A $1000 grant requested would require a $100-$500 match depending on the ranking of your library.
Major Service Centers I & II and school districts 50%
Service Centers II 40%
Service Centers I 30%
Linking Libraries 20%
Gateway Libraries 10%
Purpose of grant
Equipment including but not limited to microfilm readers, computers, laptops, scanners, back-up power supplies, digital cameras, video cameras, gaming equipment, lawn mowers, snow blowers etc. Do not include Internet connection, communication bills or supplies.
Other competitive grants include:
• Conference grant: Each year CKLS will pay four CKLS member librarians, staff, or trustees all expenses to attend one of the following conferences: ALA, PLA, MPLA, ARSL, or KLA. Allowed expenses include conference registration, travel, room, conference breakfasts, lunches, and dinners for meeting with other librarians, talking about libraries, and viewing library-related presentations. Not allowed expenses include entertainment, gifts, alcohol, and sight-seeing. Preference will be given to libraries who have not attended previous conferences.
• $1,000 Continuing Education. Total pot $19,200.
• $250 Programming grant to support programs in the library. Total pot $2,500
For more information about these three grants, please see
Computer Replacement (or other enhancement)
To be determined
Since the CKLS Board has determined that the System tax is a public library tax, only public libraries in taxing counties receive CKLS system grants and services without charge. Contracting counties, school libraries, academic libraries, and institutional libraries are encouraged to join CKLS and participate in various services by contract. Services and fees are listed below.
Access to CKLS professional collection
Attendance at CKLS workshops
Interlibrary Loan Service
No cost provided the library enters its own materials on the KLC and requests materials from other libraries directly. If these conditions are not met, the cost for service will be $3.00 per student enrolled in grades 7-12.
Processing and Ordering of New Titles
Cost: 20 percent of the book budget or $3.00 per title, whichever is less.
Rotating Books Service
Cost: $ .50 per book. (Minimum contract--$200)
Subscription to the bi-monthly CKLS Newsletter, the POST
Printing Courier Labels
Download the courier labels from Kansas Library Express to your desktop. DO NOT PRINT FROM YOUR BROWSER!
Find the labels you want to print. You can scroll through the labels (listed alphabetically) OR you can use the Control + F, then type in the library (Press Control AND F on your keyboard at the same time. Down on the bottom right of the downloaded document, a small search box pops up. Type in the library name and click Find).
Open the file in Adobe Reader
Go to File-->Print
Look at the settings.
Make sure it is printing landscape.
Make sure it is printing ACTUAL SIZE.
Select your page you want to print.
The CKLS POST was published six times a year in print until December 2015. Librarians and Library Board members receivde print copies via the courier or USPS.Back issues are available online.
The CKLS Googlegroup is an electronic discussion/mailing list for members, administrator and staff of the Central Kansas Library System in Great Bend, Kansas. This Group is a primary means of communication with librarians. This Group is a public forum and all messages sent to the Group can be viewed online. All messages are archived.