316 792-4865 800 362-2642
James Swan, Administrator Ext. 111
Send an e-mail message: jswan@ckls.org
Vickie Herl, Adminstrative Manager Ext. 104
Send an e-mail message:vherl@ckls.org
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Administrative Services 316 792-4865 800 362-2642 James Swan, Administrator Ext. 111
Vickie Herl, Adminstrative Manager Ext. 104
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Each year librarians fill out the System Grant Questionnaire to verify they have met CKLS standards in the various grant categories. A committee of trustees from four participating counties meets to review the grants standards and the questionnaires and determine the amount of the grant for each library.
Back to CKLS Administrative Services
2004 SYSTEM GRANT QUESTIONNAIRE
BASIC GRANT STANDARDS: (see accompanying sheet)
Total hours per week library is open.
______
Number of weekend hours?
______
Is the library staffed whenever the library is open?
______
Number of hours open between 5:00 p.m. and 10:00 p.m. during the week.
______
Does your library employ a paid librarian?
______
For how many hours per week is the librarian paid?
______
How much revenue did the library receive from the municipality in 2003?
$ _________
If that amount is less than the maximum potential System Grant for the library, please itemize:
Amount of support from mill levy, Motor Vehicle Tax, etc.
$ _________
Amount of library salaries and employee benefits paid by the city from its general fund.
$ _________
Amount of utilities, insurance, etc., paid by the city for the library.
$ _________
Amount of funds collected by the library from fines, donations, or fundraising.
$ _________
Total
$ _________
Does the library have a computer?
______
Is the computer connected to the Internet?
______
Does the library provide at least some time during the week for public access to the Internet?
______
Number of books in collection as of January 1, 2003?
______
Did you identify 20 percent of the library collection for evaluation?
______
Did you weed 2 to 3 percent of the 20 percent of the collection you identified for evaluation?
______
Except for mass-market paperbacks, did you submit 100 percent of your new materials for inclusion on the Kansas Library Catalog?
______
Is your library identified with the word LIBRARY in four-inch letters or larger?
______
Does the library's continuing education policy comply with the regulations of the federal Fair Labor Standards Act, which includes paying the librarian for attendance at required training events and paying expenses associated with continuing education?
______
Did your library review its policies during the past 12 months?
______
When was the present librarian hired?
______
Does the present librarian hold a Level-I or higher Kansas Library CE certificate or MLS?
______
Population of your municipality?
______
Number of paid periodical subscriptions?
(Magazines mailed to the library paid by others count.)______
List one weekly news magazine found in your collection. _________________________________________
INCENTIVE GRANT STANDARDS
Incentive Grants are designed to encourage libraries to improve the quality of library service and to increase the library's effectiveness in the community. These are not requirements. However, your library could lose money if you do not provide some of these services.
SUMMER LIBRARY PROGRAM includes an organized program during the summer to encourage reading by having children keep a record of the books they read. The Summer Library Program may include activities, crafts, story time, and rewards for reading. The SLP Evaluation must be submitted to CKLS in a timely manner or the library will lose $25.00.
Summer Library Program -- June through August:
Did your library have a Summer Library Program? Number of participants.
__________
Did you submit a timely evaluation of the Summer Library Program?
__________
Value of Grant -- $200
PROGRAMMING FOR TARGETED POPULATIONS
Service Center, Linking and Gateway libraries need to do 20 regularly scheduled programs per year. Major Service Center and Major Service Center II libraries need to do at least 24 programs per year.
Story Time Program includes regular programs, open to the public, not including the Summer Library Program. These programs may be conducted by regular staff members or by volunteers. They may be conducted outside the library if they are open to the public and include the opportunity to checkout library materials. Two or more story time sessions per week count as one program.
Alternative Programming. Complete this section if your library did not meet the requirement for Story Time Programming.
Families, Youth, Or Adults or other targeted population includes regular programs, open to the public, not including the Summer Library Program. These programs may be conducted by regular staff members or by volunteers. They may be conducted outside the library if they include the opportunity to checkout materials.
If your librarian and board decide to do alternative programming to qualify for this grant it must be regularly scheduled (monthly/weekly) and target a particular segment of your population, i.e. families, youth, senior citizens, etc. Submit a brief outline of your plan to CKLS before assuming that your alternative programming idea will meet the requirement for this incentive grant.
Regular Story Time Program -- September through May:
Number of Story-Time Programs per week. ____________
Number of weeks held. _______
Alternative Programming:
Targeted population:
_____________________________________
Number of weeks held. _______
Targeted population:
_____________________________________
Number of weeks held. _______
Total number of programs __________
Value of Grant -- $200
WORKSHOPS AND LIBRARIAN TRAINING. CKLS offers workshops and continuing education opportunities for library staff members. Activities which qualify for the grant include: CKLS workshops, assemblies, meet and eat idea meetings, and may include continuing education offered by other library organizations. List all of the workshops/assemblies attended by your librarian, staff members or volunteers during the counting period. Four are required to get the full amount of the grant.
1. Workshop Title
__________________________________________
Location
_________________
2. Workshop Title
__________________________________________
Location
_________________
3. Workshop Title
__________________________________________
Location
_________________
4. Workshop Title
__________________________________________
Location
_________________
Value of grant -- $240 ($60 per workshop)
Eligible workshops: (This is a sample of the workshops offered by CKLS in 2002.)
January:
Gates Computer Workshop.
February:
Meet and Eat.
Two-Day New Librarians Conference.
April:
Summer Library Program.
May:
Cultivating Ideas for the Recruitment and Orientation of Trustees.
Spring Assembly.
Getting a Grip on Statewide Databases.
June:
Before Your Gates Computer Arrives.
Trustee Workshops.
July:
Athena Magic.
September:
Meet and Eat.
October:
Fall Assembly.
Gates Content Server Training.
November:
Trustee Workshop.
Book Repair Workshop.
Connecting Young Adults and Libraries.
December:
Book Repair Workshop.
(NOTE: Comparable continuing education events or programs may count. Call CKLS if you have a question.)
Trustee Workshops. CKLS holds trustee workshops every year. All trustees should attend a trustee workshop within two years of their initial appointment. CKLS also sponsors several workshops during the year for librarians and trustees. Each library should be represented by a library board member at a CKLS workshop every year.
Workshops attended by one or more trustees:
1. Workshop Title
_______________________________________
Location
________________
2. Workshop Title
______________________________________
Location
________________
Alternative Trustee Activity. If no one from the local board attends one of the CKLS Trustee Workshops, the following activity will qualify the library for the grant in this category.
Activity: A CKLS consultant will arrange to attend a local board meeting. He or she will review with board members a checklist found on pages 10, 11, 12, and 13 of the 2000 Kansas Public Library Standards. The board and librarian will set five goals for the library based upon the needs of the library as discovered by reviewing the checklist. The board will send a copy of the completed checklist and goals to CKLS.
Date of Alternative Activity __________ Consultant's Name _______________________
List goals agreed upon at alternative activity:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Value of Grant: $60.00
COMMUNITY INVOLVEMENT AND VISIBILITY. Community involvement means bringing people into the library and involving them in a library-related activity other than checking out books. It could also mean taking a program about the library to a club or group in the community. It could include art shows, film programs, humanities discussions, etc. Weekly/regular news releases count as one activity. Meetings of a group not connected with the library do not count. Visibility means getting the library's image before the people. Any activity outside of the library, which tells of library programs, services, or activities may qualify. Minimum requirement: five activities.
Community Involvement/Visibility Activities (Do not include Summer Library activities or story-time programs.) List individually. Use the back if you want to tell us other things you did.
Activity
Dates
# of Participants
1.________________________________________
__________
___________
2.________________________________________
__________
___________
3.________________________________________
__________
___________
4.________________________________________
__________
___________
5.________________________________________
__________
___________
6.________________________________________
__________
___________
Value of Grant: $50 (5 Activities at $10 each)
CURRENT PRINTED ENCYCLOPEDIA. The reference collection in every public library needs to have an up-to-date encyclopedia. Gateway and Linking libraries are required to purchase a set of World Book or comparably priced encyclopedia every eight years. Service Centers are required to purchase a set of World Book or comparably priced encyclopedia every five years. All other libraries should purchase a set of encyclopedias every three years.
CD-ROM encyclopedias may be purchased by the library to supplement the print collection, but they may not replace the printed version of the encyclopedia.
What is the publication date of your most recent World Book or comparably priced printed encyclopedia? ______
Value of Grant: $100.
Extenuating Circumstances: If your library does not meet the standard for one or more of the grant categories and you feel your library deserves special consideration because of extenuating circumstances, please explain.